Holomua Technologies LLC
Effective Date: May 24, 2026
These Terms of Service ("Terms") govern your access to and use of the BD-BOT application at bd-bot.holomuatech.com (the "Service"), operated by Holomua Technologies LLC ("Holomua," "we," "us," or "our"). These Terms supplement, and should be read together with, the general Holomua Technologies Terms of Service (the "Umbrella Terms"). Where these Terms conflict with the Umbrella Terms with respect to BD-BOT, these Terms control. Your use of BD-BOT is also governed by the BD-BOT Privacy Policy Supplement, which is incorporated by reference.
By creating an account, signing in, or otherwise accessing or using BD-BOT, you agree to be bound by these Terms. If you do not agree, do not access or use BD-BOT. If you are using BD-BOT on behalf of an organization, you represent that you have authority to bind that organization, and these Terms apply to that organization as the "User."
You must be at least 18 years of age to use BD-BOT. By using BD-BOT, you represent and warrant that you meet this requirement. BD-BOT is intended for business users and is not directed to children.
3.1 Sign-In. BD-BOT uses Google or Microsoft single sign-on for authentication. By signing in, you authorize BD-BOT to access the profile information and the third-party-service scopes you grant during the sign-in flow. You are responsible for maintaining the security of your underlying Google or Microsoft account.
3.2 Account Security. You are responsible for all activity that occurs under your BD-BOT account. Notify us promptly at inquiries@holomuatech.com if you suspect unauthorized use.
3.3 One Account Per User. Unless expressly permitted in writing, each individual or organization may maintain only one BD-BOT account.
BD-BOT is a business-development assistant that helps users discover U.S. federal contracting opportunities, organize source documents stored in third-party cloud storage (such as Google Drive and Microsoft OneDrive), and produce capture and proposal artifacts with AI assistance. Features, integrations, and underlying model providers may be added, modified, or discontinued at any time.
BD-BOT includes features powered by third-party large language model ("LLM") providers that generate content, recommendations, classifications, summaries, or drafts ("AI Outputs").
5.1 No Guarantee of Accuracy. AI Outputs are generated automatically and may be incomplete, inaccurate, outdated, fabricated, or inappropriate for your specific situation. You must independently verify any AI Output before relying on it.
5.2 Not Professional Advice. AI Outputs do not constitute legal, financial, contracting, cybersecurity, compliance, or other professional advice. Consult a qualified professional before acting on any AI Output, especially with respect to bid/no-bid decisions, proposal submissions, and contract obligations.
5.3 Your Responsibility. You are solely responsible for how you use, apply, or act upon AI Outputs, including any AI Outputs you submit to a U.S. federal agency or other third party. Holomua is not liable for decisions made based on AI-generated content.
5.4 Prohibited Uses of AI Outputs. You may not use AI Outputs to train competing AI models, create synthetic data for resale, or for any purpose that violates applicable law, U.S. federal procurement regulations, or these Terms.
6.1 Your Content. You retain ownership of all documents, prompts, notes, generated drafts, and other content you upload to or generate within BD-BOT ("User Content"). By submitting User Content, you grant Holomua a limited, non-exclusive license to process, store, and transmit that content solely to provide, secure, and improve user-facing BD-BOT features at your direction.
6.2 Connected Services. When you grant BD-BOT access to a connected service (such as Google Drive or Microsoft OneDrive), Holomua reads, and where you authorize it writes, files in that service strictly to perform the actions you request in BD-BOT. We do not browse, copy, or process files outside the scope of your request.
6.3 Privacy. Your use of BD-BOT is governed by the BD-BOT Privacy Policy Supplement, which describes the data we collect, how we use it, which subprocessors we share it with, and how to request deletion. The Privacy Policy is incorporated into these Terms by reference.
6.4 Data Accuracy and Legality. You are responsible for the accuracy, legality, and appropriateness of all User Content you submit, including compliance with classification, export-control, and proprietary-information restrictions that may apply to federal contracting materials.
6.5 Data Security. We implement reasonable technical and organizational measures to protect User Content, including transport-layer encryption and encrypted storage of OAuth tokens. No system is perfectly secure; you assume responsibility for any User Content you choose to submit.
You agree not to:
8.1 Our Property. All content, trademarks, logos, software, graphics, text, and design elements of BD-BOT (other than User Content and AI Outputs) are owned by Holomua Technologies LLC or its licensors and are protected by applicable intellectual property laws. You may not copy, distribute, modify, or create derivative works without prior written permission.
8.2 Feedback. If you provide suggestions, ideas, or feedback about BD-BOT, you grant Holomua a royalty-free, perpetual license to use that feedback without obligation to you.
BD-BOT integrates with third-party services including Google (Identity, Drive, Gemini), Microsoft (Identity, Graph), OpenAI, Anthropic, xAI (Grok), Supabase, and HigherGov. Your use of those third-party services is governed by their own terms and privacy policies. Holomua is not responsible for the availability, content, or practices of any third-party service. The subprocessor list and data flows are described in §6 of the BD-BOT Privacy Policy Supplement.
10.1 By You. You may terminate your account at any time by emailing inquiries@holomuatech.com from the address associated with your BD-BOT account. You may revoke BD-BOT's access to your connected Google or Microsoft account at any time via your provider's app-permissions page; revoking access terminates further data collection but does not by itself delete data already stored in BD-BOT — request account deletion to remove that data.
10.2 By Holomua. We may suspend or terminate your account and access to BD-BOT at any time, with or without cause and with or without notice, including for violation of these Terms or conduct that we determine poses a risk to other users, our subprocessors, or the Service.
10.3 Effect of Termination. Upon termination, your right to use BD-BOT ceases immediately. Account-data deletion follows the schedule described in §7 of the BD-BOT Privacy Policy Supplement. Sections that by their nature should survive termination (including Sections 8, 11, 12, 13, 14, and 16) shall survive.
Information and outputs provided through BD-BOT do not constitute legal, financial, contracting, cybersecurity, compliance, or other professional advice. You should seek qualified professional guidance tailored to your specific circumstances before acting on any information from BD-BOT, particularly with respect to bid/no-bid decisions and proposal submissions.
BD-BOT is provided "as is" and "as available" without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, non-infringement, or uninterrupted or error-free operation, to the fullest extent permitted by law. Holomua does not warrant that AI Outputs will be accurate, complete, or suitable for your purposes.
To the fullest extent permitted by law, Holomua Technologies LLC and its officers, employees, and affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, data, goodwill, or business interruption arising from or related to your use of BD-BOT, even if advised of the possibility of such damages. In no event shall Holomua's total aggregate liability to you exceed the greater of (a) the total fees paid by you to Holomua in the twelve (12) months preceding the claim, or (b) one hundred U.S. dollars ($100).
You agree to indemnify, defend, and hold harmless Holomua Technologies LLC and its officers, employees, and affiliates from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or in any way related to: (a) your use or misuse of BD-BOT; (b) your User Content; (c) your violation of these Terms; or (d) your violation of any applicable law or the rights of any third party.
If you or your organization has entered into a separate written agreement with Holomua (including a master services agreement, statement of work, or enterprise contract) covering BD-BOT, that agreement will govern your use of BD-BOT to the extent it conflicts with these Terms. These Terms apply to any matters not addressed by such agreement.
These Terms are governed by the laws of the State of Hawaii, without regard to conflicts of law principles. Any disputes arising under these Terms shall be resolved in the appropriate courts located in Honolulu, Hawaii, unless otherwise required by applicable law. You consent to personal jurisdiction in such courts.
We may revise these Terms from time to time. If you have an account, we will notify you of material changes by email or through an in-app notification at least 30 days before the changes take effect. Your continued use of BD-BOT after the effective date constitutes acceptance of the revised Terms. If you do not agree to the updated Terms, you must stop using BD-BOT and may terminate your account.
18.1 Entire Agreement. These Terms, together with the BD-BOT Privacy Policy Supplement, the Umbrella Terms, the Umbrella Privacy Policy, and any applicable enterprise agreement, constitute the entire agreement between you and Holomua regarding BD-BOT.
18.2 Severability. If any provision of these Terms is found unenforceable, the remaining provisions remain in full force.
18.3 No Waiver. Failure to enforce any provision of these Terms does not constitute a waiver of future enforcement.
18.4 Assignment. You may not assign your rights or obligations under these Terms without Holomua's prior written consent. Holomua may assign these Terms without restriction.
18.5 Contact. For questions about these Terms, contact us at inquiries@holomuatech.com.